Have you seen the DocBoss survey that we conducted called Supplier vs EPC: Why is Vendor Documentation so Painful?
If not, you can download this complimentary 12 page survey by clicking here. It sheds light on concerns that suppliers of process equipment and the EPC customers they serve have regarding the work they do with each other. Perhaps you currently experience these same pain points.
We interviewed 106 professionals – 45 suppliers of process equipment and 61 EPCs – and compiled the results in the survey. The result was an overview of how both sides wished things could be done better.
Specifically,
Suppliers indicated their EPC-driven documentation challenges to be:
• A lack of attention to deliverable timelines
• A lack of clearly defined submission protocols
• Receiving poor quality document scans or copies that simply aren’t usable.
The single most important factor to EPC respondents is accuracy and format. More than 80% of EPC survey respondents stated that data validation and correct formatting are the most important factors for successful supplier document management.
We also found that suppliers often have no document control system or clearly defined protocols.
To compensate and to ensure the EPC provider and the end users get the data they require, EPC teams force structure on their suppliers by:
• Providing very specific instructions for project documents including specifications for document
numbering, formatting details, and status
• Strictly managing the compliance of documents to the submittal standard, often rejecting documentation and sending it back for revision
• Receiving documents, juggling revisions and resubmissions, and loading documents into their own document management systems
• Manually bundling information according to the project engineer’s preference
• Holding back a portion of the supplier’s final payment in order to get the document scope completed thoroughly and properly
Does this sound familiar?
DocBoss might be able to help. Here’s how.
DocBoss Overview
Focused largely on tagged equipment, DocBoss minimizes the manual work required to deliver project documentation. With a unique solution which creates and links the document register to the order data, DocBoss systematically creates document metadata (including document specific tag lists).
We then use this data, (along with a heavy dose of document management and document formatting magic), to comply with document submission specifications. The DocBoss system appends customer specific cover sheets to every document, includes all relevant metadata (including tag lists), tracks approval status, location, transaction history and due dates.
Finally, it creates every document compilation (record books, shipping dossiers etc.) required for the job.
No servers to buy, no software to install. Just point your browser to DocBoss.com and start submitting your vendor documents.
Also, because DocBoss was built for your industry, there is no development to make it work for you. Everything is ready to go.
If this sounds of interest, drop us a line and tell us what you’re looking to do better with regards to your documentation work. We can start with a short 15 minute talk to see how DocBoss can help.
Click here for more info on how to set this up.