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Is Implementing A Document Control System Yourself A Good Idea?DocBoss was designed by people who know your business.

DocBoss is a web-based project vendor document control system that was designed to be just that: A document control application.

If you submit external project docs to your EPC customers at the end of project and find it difficult and time-consuming, DocBoss might be able to help. While you could design your own system, is it worth it?

Let’s take a look at what it takes to design your own document control system and compare that to what DocBoss offers.

Implementing A Document Control System Yourself

Implementing a document control system yourself can be a viable option depending on the size and complexity of your organization. However, it is important to consider the following factors:

1. Expertise: Do you have the necessary knowledge and expertise in document management and compliance requirements? Implementing a document control system involves understanding industry standards, regulatory guidelines, and best practices.

2. Resources: Implementing a document control system requires time, effort, and resources. Consider if you have the capacity to dedicate resources to design, develop, and maintain the system effectively.

3. Scalability: Will the system be able to accommodate future growth and changing needs of your organization? Consider if you have the capability to scale the system as your organization expands.

4. Compliance: Depending on your industry, there may be specific compliance requirements that need to be met. Ensure that you have a thorough understanding of these requirements and can implement them effectively.

5. Technology: Implementing a document control system may involve utilizing software or technology solutions. Assess if you have the technical expertise to select, implement, and manage the appropriate tools.

6. Risk Mitigation: Consider the potential risks associated with self-implementing a document control system. Mistakes or oversights in implementation could lead to compliance issues, data breaches, or inefficiencies.

If you have the necessary expertise, resources, and capacity, implementing a document control system yourself can be a cost-effective solution.

But if you’d prefer just to solve the problem and get a better handle on document control sooner, consider DocBoss. A web-based application strictly designed for document controllers, there is nothing to download, host or maintain. We do that for you. All you do is login and use DocBoss.

What DocBoss Offers

DocBoss helps process equipment suppliers manage and deliver custom engineering documentation to their customers in the instance where the document control function is time-consuming and frustrating. DocBoss is especially helpful to companies who tag their products, work with a bill of materials and/or vendor document requirements list (VDRL) and must provide increasingly customized documentation to their customers at the end of projects.

Here’s an article showing the view of what a new DocBoss sees when they first use it: How DocBoss Works: What A New Customer Sees

DocBoss customers include manufacturers, distributors and fabricators who provide a wide variety of products including pumps, valves, instrumentation, pressure vessels, skid packages and actuators among others. So we understand your business, as many of our customers work in the same industry as you do.

Click here to learn more about how to get started with a short 15 minute call to discuss your needs.