![](https://docboss.com/wp-content/uploads/2022/02/How-To-Auto-Reclaim-Submittals-With-DocBoss.png)
“Auto-Reclaim Submittal” allows you to complete the status of a document without uploading a new file. This is useful in situations where the customer approves your transmittal verbally or by email, but doesn’t physically return the original transmittal or documents.
Rather than re-upload all of the original docs (to maintain the workflow trail), you can click Auto-Reclaim Submittal, and work with the documents inside DocBoss as well as add comments and/or upload emails. This process can also be used when a submittal is rejected but you want to keep a record trail.
Navigate to > Outgoing Submittals > Submittals
Click on “Auto-reclaim Submittal” icon on the submittal that contains the documents that you wish to edit.
![Image_1.jpg](https://docboss.zendesk.com/hc/article_attachments/360043086614/Image_1.jpg)
In the pop up screen:
1) Select the applicable documents
2) Assign the status and routing (If approved select the Doc Status and click “Complete Current Stage”)
3) Add any comments and attach files. Note: If attaching an email, you must first save a copy on your computer then you can drag and drop the file. You cannot drag and drop emails directly from Outlook.
4) Click “Apply New Values to Documents”
![Image_2.jpg](https://docboss.zendesk.com/hc/article_attachments/360043926413/Image_2.jpg)
![Image_3.jpg](https://docboss.zendesk.com/hc/article_attachments/1500000399521/Image_3.jpg)
When new values are applied, selected documents turn green and the reclaim action can be completed by clicking on “Reclaim”.
![Action_complete_image.jpg](https://docboss.zendesk.com/hc/article_attachments/360043610274/Action_complete_image.jpg)
To view comments or files saved during this process: find the card on the card list, select the “Edit” tool, and scroll down to “Saved Comments”. Here you will see any files or comments made during the Auto-Reclaim process.
![Auto-reclaim_Comments.png](https://docboss.zendesk.com/hc/article_attachments/1500000399501/Auto-reclaim_Comments.png)
Want to learn more about amending a submittal date? We’ve written in detail on that too.
We’ve also written a follow up on the auto-reclaim feature that might interest you.