What Skills Do I Need To Be A Document Controller?

What Skills Do I Need To Be A Document Controller?

A document controller is responsible for maintaining and organizing company documents, so some of the key skills that you should have or develop to be effective in this role include:

1. Attention to detail: You will need to be able to carefully review and organize documents, ensuring that everything is filed accurately and in the correct location.
2. Organizational skills: You will be responsible for managing a large volume of documents, so you will need to have strong organizational skills to keep everything in order.
3. Communication skills: You will need to be able to effectively communicate with other team members and stakeholders about document-related matters, so strong communication skills are essential.
4. Computer skills: You will likely use a variety of computer programs and systems to manage and store documents, so being proficient in these tools is important.
5. Time management skills: You will need to be able to manage your time effectively to ensure that you can efficiently handle the demands of the role.
6. Problem-solving skills: You may encounter issues or challenges in your role, so being able to think critically and find solutions to problems is important.

Document control vs document management

One of the things that people often confuse are the concepts of document control and document management. As such, this often leads to people using doc management systems for their document control work which leads to so-so results.

Document control refers to the process of maintaining and organizing company documents, ensuring that they are stored and managed properly. This may involve creating and implementing processes and procedures for managing documents, as well as using tools and systems to track and store documents.

Document management, on the other hand, is a broader term that refers to the overall management of electronic and paper documents within an organization. This may include tasks such as creating, storing, and organizing documents, as well as tracking and controlling access to them. Document management can also involve the use of specialized software to manage and store documents electronically, as well as the integration of document management processes with other business systems and processes.

In summary, document control is a specific aspect of document management that focuses on the organization and maintenance of documents, while document management is a broader term that encompasses a wide range of activities related to the management of documents within an organization.

DocBoss was designed specifically for document control. For a more detailed comparison of document control options check out our comparisons page on our website which discusses DocBoss vs EDMS, CAD and Sharepoint to see how each stacks up.