If you follow ISO 9001:2008 standards, you might be interested to know how DocBoss can help with various aspects of document control.
DocBoss And ISO 9001:2008
How can DocBoss specifically help with document control functions as outlined by ISO 9001:2008? Let’s take a closer look at the seven components.
| Control | How DocBoss Helps |
| A. To approve documents for adequacy prior to issue. | DocBoss tracks and reports on document submission history and approval status. In addition to tracking customer status for each card, you can also manage an internally focused approval process for supplier documents. You can also approve documents but resubmit with changes. |
| B. To review and update as necessary and re-approve documents. | DocBoss enables you to assign tasks to each staff member using DocBoss. You can route documents to internal users for review and evaluation. DocBoss also helps you track the turnaround time and will and notify you when the user has completed the action. |
| C. To ensure that changes and the current revision status of documents are identified. | DocBoss provides you with the latest version of each document so you never have to worry about which one is the most recent. Every version of each document can also be downloaded in a bulk archive action at the end of projects. |
| D. To ensure that relevant versions of applicable documents are available at points of use. | Version control of native data files is a standard benefit of DocBoss. DocBoss uses Cards which is a storage container for every version of a document. From a storage perspective, it is similar to a storage drawer, where every version of a file is placed in sequential order. |
| E. To ensure that documents remain legible and readily identifiable. | DocBoss is a web-based application so all information and date entered is clearly typed. You can customize documents, cover pages, add a logo and number the pages whichever way your customer desires that is specific to them to make them easily identifiable. |
| F. To ensure that documents of external origin determined by the organisation to be necessary for the planning and operation of the quality management system are identified and their distribution controlled. | You electronically submit final databooks by FTP to your customers with a secure link that expires for security purposes at a date set by by you. You can check the status of the link to ensure it has been accessed by your customer. Final submittals can also be emailed or printed if a hard copy is desired. |
| G. To prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose. | While DocBoss retains a copy of all old versions of documents, you are always using the most recent version. Since all DocBoss users are named users, you can also track all changes by user and understand who made what changes and when. |