Are you looking to get a better handle on document control and save time in the process? There a number of things you can do to achieve this.
Here are some ways to reduce turnaround time for document control:
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Improve tracking: Identify bottlenecks in your current process. Are documents getting lost in a manual system? Using a system to track documents electronically and see where things are held up is a first step to getting a better handle on document control.
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Automate tasks: Consider document control software to automate repetitive tasks like routing for review and approval. Not only does this save time, it will help to reduce manual errors, too.
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Clear communication: Ensure reviewers understand deadlines and the importance of timely feedback. This includes keeping project stakeholders accountable for sticking to timelines. This is even more true when you have staff in different locations working on the same projects.
- Simplify documents: Use clear templates and standardized formats to make reviews quicker. If you use the same documents for future projects, a templates library can save time and reduce errors.
- Track and measure: Implement tools to track documents and identify bottlenecks in the process. Again, this also helps to keep project stakeholders accountable.
- Go digital: Embrace a document control system to eliminate paper and centralize documents for easy access and review. Not everyone likes to receive paper these days and delivering documents electronically is faster and more efficient.
DocBoss offers these benefits and more. If you’d like to learn more, click here to set up an initial call and we can discuss your situation in detail.