Purchasers often define the type of documents that vendors must supply as part of the supply contract. The Vendor Document Requirements (or VDR) is the list of those document types. Each line typically includes a document code, description, and delivery timeline (e.g....

The frustration (and additional cost) arrives when each and every minor mistake/variation trigger the document rejection / resubmission process. A lack of empowerment at the document control function leads to frustration in the supplier community. Further, once a...

The following are 7 action oriented suggestions for both Suppliers and EPCs based on our survey results and our own observations of current gaps. Establish more rigorous internal document control procedures. If you have no processes, take what you get from an EPC and...

DocBoss allows you to define a larger workflow for each document code. Maybe drawings must be issued as IFA, then IFC, then As-Built – BUT, what about calibration certificates? Surely those are only issued as IFR or IFI. DocBoss allows you to assign a default workflow...

Having a structured numbering convention is a critical piece of successful document control. In many supply contracts, suppliers are asked to provide their own number, but also to pre-number the customer’s number field based on a defined convention. DocBoss users can...

How difficult is it for you to create and manage your document list over time as project documents get added, deleted and amended? Is this work done automatically or is it another annoying manual task you must take part in for the duration of each project? Of specific...

Having a structured numbering convention is a critical piece of successful document control. In many supply contracts, suppliers are asked to provide their own number, but also to pre-number the customer’s number field based on a defined convention. DocBoss users can...

One of the more frustrating aspects of document control involves the manual nature of the work. In our recent Supplier vs EPC survey, we discovered that the single most important factor to EPC respondents is accuracy and formatting of the data they receive. One aspect...

How can the EPCs that you serve provide better information to you up front before the start of a project? EPCs should take more care to trim vendor data requirement lists (VDRL), prior to inclusion in RFPs. Supplier experience sees irrelevant document requirements...

In our experience, companies have differing views on documentation depending on their customers' requirements and how much documentation they are required to provide at the end of projects. Our document control survey showed that EPCs don’t choose suppliers based on...

Every company submitting documents to an engineering, procurement, and construction (EPC) partner faces the same problems: large volumes of manual work, coupled with complex (or unclear) expectations and procedures. This often leads to time-consuming rework,...