The DocBoss Blog
Does your documentation system have an end user focus?
We've referenced a number of articles this year that refer to predicted trends in 2016 and beyond in document control and document management. Typically these articles refer to the increase in cloud-based computing and mobility, the growing importance of security and...
Are you a distributor, fabricator or manufacturer?
As we've spoken about in the past, DocBoss is especially helpful to process equipment suppliers who provide custom documentation to their customers at the end of projects. If you work with a bill of materials or VDRL, if you tag your products, if you find...
Document archiving and other growth trends
CXOToday.com published a year end article where they chimed in with their thoughts on the expected trends in 2016 in document management and you'll see that similar to other industry watchers, their expected trends focus on the increased prevalence of cloud-based...
Voiding and auto-reclaiming documents with DocBoss
One of the main benefits of DocBoss is the full paper trail that it creates so that you can view the full history of documents and understand where each document is in the process at any given time. When you have created transmittals to submit externally, there may...
Determining your document control strategy
Hart Energy's E&P Magazine published an article way back in 2012 which discussed how you can ensure effective document control particularly as it relates to the strategy behind the processes you use. One particular paragraph discusses how document control...
Workflow routing in DocBoss
DocBoss includes a full workflow routing process that enables you to move documents around as needed while also understanding exactly where in the process your documents are at any given time. Let's talk about two options you have with DocBoss with regards to workflow...
How Salesforce started the cloud computing phenomenon
The arrival of Salesforce.com in 1999 ushered in a new era of software provision, delivered through a website rather than an application hosted in the customer's own premises. Salesforce's creation gave others the idea that they too could deliver software and other...
Trimming auto-created registers in DocBoss
At the beginning of a project, DocBoss will automatically build your document register for you. DocBoss takes a combination of the bill of materials and your customer-supplied list of required documents (Vendor Document Requirements or Supply Document Register List)...
Keeping your projects on track and on time
How do you measure project key performance indicators (KPIs) and ensure your projects remain on time? You do measure KPIs, right?? And you can tell in a moment's notice which projects are falling behind, correct? When you use Microsoft Excel or some other manual,...
Working with customer-supplier templates
Do you often work with customer-supplied templates that you're expected to adhere to when supplying documentation at the end of the project? DocBoss can help you work with whatever templates you are given. In fact, you can upload custom templates for Document...
More document control career and job search resources
Several months ago, we posted some resources to find document control jobs and career resources online. You can review those posts here and here. Here are several more resources we came across to find document control jobs globally: myOilandGasCareer.com offers a...
Who Benefits The Most From DocBoss?
Is providing documentation to your customers at the end of projects a frustrating and time-consuming task? Here are some questions to ask to determine how beneficial DocBoss can be to your business. What type of documentation to you supply and to whom? DocBoss was...
Are you swamped with supplier documentation?
Supplier documentation is a huge component of industrial projects. Single suppliers can be required to submit hundreds or even thousands of documents for a single order which must be individually approved by the customer. Drawings, testing, certifications,...
The downside(s) of shared drives and paper documents
A recent survey by Search Your Cloud revealed that one-third of US and UK workers spend 5-25 minutes searching each time they look for an important document and it took up to 8 searches to find the correct document they were looking for. I imagine you can think of at...
The fear of new software
In the past, software rollouts were things that were done very infrequently. Staff would get word of a software change through a memo and then a painful and drawn out process would occur most likely including a great deal of downtime and IT staff losing at least one...
June 2016 New Release Notification
We're happy to announce the newest DocBoss release hitting your system over the next two weeks. This release focuses on change orders, transmittals and search. Key items in this release: Managing the effect of change orders on auto-generated registers Auto-numbering...
Build it versus buy it: The cost of a document control system
Why are you making the considerable investment in a document control system? There appears to be a direct relationship between the return an organization can expect from the system and the imagination and creativity of those who developed it. If the intent was to make...
Is paper documentation about to disappear?
While converting your documents to an electronic format is more cost effective, more efficient and more environmentally friendly, is it possible that in a few years time it'll be the only acceptable way to provide documentation to your customers? AIIM (Association for...
Do you experience these 5 document control mistakes?
Using the wrong document version. Using a document that is not actually in the document control program. Revision errors. Mistakes arising from using external documents. Failing to confirm who is authorized to make changes to documentation. According to AIB...
Doing document control better
Advice is something that can be easily found online for virtually anything you can think of. Whether the advice being offered is useful or not is another question. I recently came across an article offering 3 tips to do document control better that in theory sounded...
Focused largely on tagged equipment, DocBoss minimizes the manual work required to deliver project documentation.
We are here to answer any questions you may have about DocBoss and how we can help you improve your document control workflow.
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